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5 Things you Need to Know: Professionalizing your Family Business

Most family businesses start small and are run rather informally, usually with one or two people calling the shots. As the business grows, more people are brought in, and things can go along for years without much in the way of any formal procedures or written rules.

When one person can no longer stay on top of everything, their ability to delegate will largely determine how much the business can grow.

As the next generation joins the business, a certain level of informality may be part of the culture as well. That isn’t necessarily a bad thing, but behaving at the office as you do around the dinner table can have its drawbacks.

Many people recommend “professionalizing” your family business, and with good reason. But what exactly does that mean, and how do you do it?

I’m glad you asked…

1. Education

An obvious place to begin is with the education level of the next generation of family members entering the business.

If your children have the ability to go to college or university and get a degree, that’s a plus.

If they can get an advanced degree, that’s better.

If they can do that AND go and get a few years of work experience working for an unrelated business, that’s best.

If you are inclined to hire your kids right out of high school, I urge you to rethink that plan, as their future and that of the company will likely be limited by that choice.

If it’s “too late for that” in your family, there are plenty of education opportunities that last anywhere from a few days to a few months that are probably worth looking into.

It is never too late to learn new things and to upgrade one’s skills and abilities.

2. Hiring Non-Family Employees

The quickest way to professionalize any business is to hire people who are professional in the way they operate, hopefully also bringing along some work experience.

Aim to bring in outsiders who are MORE professional than the people you currently employ, treat them professionally, listen to their ideas, and learn from them.

You can only go so far without great non-family people on your team.

3. Outside Professionals

Every business needs and has outside professionals that they deal with, like accountants and lawyers. They often began with friends or whomever they could afford when starting out.

As the business grows, it is sometimes necessary to move up the ranks and switch to professionals who are at the level you require.

It is quite possible that your business has outgrown your professional advisors, and an upgrade will be needed. It isn’t always easy to cut these ties, but can be necessary.

4. The HR Department

During the growth of any business, the need to begin to treat Human Resources as its own department becomes key. The sooner you acknowledge this, the better.

Your business can only grow as quickly and as far as the ability of your people to grow along with it.

A real HR department will think twice (hopefully) before agreeing to blindly hire a family member and put them into a role for which they are ill suited and unqualified.

This issue has tripped up more family businesses than you can imagine, as mistakes like this cost not only the department where the person works, but can get everyone shaking their heads about what is important to the business.

The biggest part of this comes down to attitude. Have you realized how important humans are to your company, as a resource?

Finding, onboarding, and keeping great people is a must for just about every business. And so is having the right people filling all key roles.

5.   Board of Advisors

Last but certainly not least is the company’s board. I know that even fathoming a true Board of Directors is a complete non-starter for most small family businesses.

So why not start small and informally, with a board of advisors?

The outside perspective alone is worth it, even if it is only to help you look at your own family members more objectively.

Bringing in independent advisors (preferably NOT your current lawyer and accountant) can be the single biggest step to professionalizing your family business. Just ask anyone who has done it.

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Liquidity Events in a FamBiz: Pros and Cons (Part 2)

Part 2 of 2 – The Cons

 

Last week we looked at some of the positive aspects of a Family Business liquidity event, so now it’s time to look at the other side. Longtime readers may recall a 2014 blog, Solid Wealth Vs. Liquid Wealth, covering some of this territory.

Today we’ll look at career questions, owners who suddenly “expect” to get “their share”, the leaky bucket syndrome, and family alignment.

 

Career Questions

When a family owns a business, many family members often have jobs and careers that depend on the company. A liquidity event will usually affect that in a big way, and typicallly NOT positively.

Even in cases where only a small number of people depend on the business for their livelihood, those people will usually be intensely affected by the change. Yes, a few people will likely still be needed to manage the liquid assets and other company and family affairs, but their roles will change, and not just a little.

Then there is the question of skill match. You have people you want to give a job to, and you have stuff that needs to get done. Yes, THAT skill match. How will that look after a liquidity event? Does your VP of HR child have what it takes to manage your investments?

 

Can’t I Just Take “Mine”?

Last week I ended the blog with a laugh, directed at those who “own” a piece of a family company who would like to have the ability to liquidate their ownership.

This week, I will turn and laugh instead at the person who controls the liquid assets and wish them good luck in satisfying a contigent of co-owners, trying to keep them happy.

If you own 10% of DEFG Corp., that’s all well and good, but try spending it.

But what happens when DEFG is sold for $XX,000,000? It’s suddenly tempting to try to get your hands on the $X.X Million that is “yours”.

Note that I used quotation marks because it may not be as much “yours” as you hoped or thought. (See Putting the OWN in Ownership)

 

What Happened to It All?

The answer to the question about “taking mine” is almost always “NO”. And that’s followed by an explanation about why the family is planning on keeping all of the wealth together, and will manage it for the long-term benefit of the family, including current and future generations.

The fear that these families have, and it is a REAL fear, is illustrated in the image that I chose to accompany this post. Most people won’t come out and say this, so I will.

If you simply take the liquid wealth and divide it up among the family owners, many of them will simply urinate it away. Okay, so I used a different word, but I am sure you get it.

That fear is very often justified. Is there a component of control and “I know better what’s good for you than you do”? Yes, and as long as the one contolling it can pull that off, they will be alright with it. The wealth creator can usually do it, but for their kids, it’s not as easy or obvious.

 

Family Alignment

“It’s hard to keep a family united around a pile of money”

I wish I could remember where I first heard that spoken, because it has stuck with me. It was surely said by someone who was preaching the benefits of family philanthropy, because getting family members excited about working together for some common good is one of the chief benefits of the establishment of more and more family foundations.

The subject of Family Alignment is worthy of much more treatment than I can give it here, and for those interested, you’re in luck. Please check out my Quick Start Guide on the subject. Family Alignment: What it is, Why you need it, How to build it

 

Liquidity DO’s and DON’Ts

My preferred style is NOT to tell people what to think, but to make sure they don’t miss out on things that they should think about.

Whether or not to pursue selling a business, or entertain an offer for one, is very personal and depends on a whole variety of circumstances, and timing is often a huge variable.

Thinking through “what comes next” for you and your family should be done before you sign the official paperwork, not after.

 

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Liquidity Events in a FamBiz: Pros and Cons

Part 1 of 2 – The Pros

 

The expression “liquidity event” is not necessarily well understood among the general population. Let’s take a look at it from the Family Business point of view.

Essentially, a liquidity event takes place when the owners of a business, in this case a family, sell a substantial portion of their business (either shares OR assets) to an outside party, for cash or another form of asset that can more readily be turned into cash quickly.

Read more

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5 Things you Need to Know: Family Governance

A few weeks ago, at the end of “Family Governance, Aaaah!” I promised to follow up with more on the subject, in my “5 Things” format. I said it would be out in February, and this being my final blog of the month, that means now.

  Read more

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“Calm-Fident” Advice for your Family

Sometimes the right word for something doesn’t exist, so we need to make one up. Okay, we don’t actually need to, but it can be a useful exercise.

On sports radio last week, a commentator was talking about a certain hockey goaltender and how his calm performances had helped his team get their season off to a good start. Right after uttering the word “calm”, he moved on to the fact that the team was quite “confident” playing in front of him.

That was when the “word” calmfidence sort of hit me, and it also fit nicely with some of the personal work that I continue to do, trying to become and even better advisor to legacy families.

(When I Googled “calmfidence”, I learned that while it certainly is not very popular or well known yet, I am not the first one to use it. If you also decide to do this, please say hello to Juneous for me.)

 

Bowen Family Systems Theory

Let’s get back to the idea of calmness as a key ingredient to helping a family. I am now into my third year of studying Bowen Family Systems Theory (BFST), and it has been eye opening to say the least.

I have already vowed to write a book on Bowen Theory as it applies to family business and wealth, because I have yet to find the book that I was hoping to find when I first took an interest in BFST.

That book is still in my plans, but it will be a couple of years away at best.

As any “amateur” Bowenite can tell you, there are eight concepts in BFST, and as some of those will surely note, being “calm” is not one of them.

So where do I think I am going to go with this? I am glad you asked.

 

Anxiety versus Calm

One of the over-riding issues that Bowen talked about throughout the eight concepts is anxiety.

When Bowen spoke of “Differentiation of Self”, which we might more simply call “emotional maturity” today, he regularly noted that those who are more differentiated (i.e. mature) can and do function well, even during times of anxiety.

Those with lower levels of differentiation or maturity will have their everyday functioning impaired during times of high anxiety.

Anyone who is part of a business family will certainly recognize that family discussions can be anxious times, and are often far from calm.

 

Bring an Outsider Inside

Advisors will preach to any family who will listen, that it is important to have an external person at the table to help them with these discussions, especially when important subjects like succession are on the agenda.

Most families prefer to keep things private, not wanting to air their laundry to an outsider, and also often assume that they alone are going through their particular difficult family situation.

They also recognize that an advisor who suggests bringing in an outsider is being self-serving, you know, like the barber who hints that your hair is getting a little long.

 

Bring in some Calm-Fidence

So here is where I want to bring things back to calmfidence.

When an outsider to your family enters the scene, there are two ways to quickly evaluate whether or not they will ultimately be useful to the family. You guessed it, they are “calm” and “confidence”.

This outside resource should bring a calm presence, no matter how much anxiety there is in the room, whether that anxiety is actually on the table, or hidden behind an elephant somewhere.

After a couple of meetings with the advisor/consultant, the family (or at least a significant portion of it) will begin to feel much more confident that they are on the right track.

But what if they are not calm, and the family does NOT feel more confident, you ask? Simple. Get someone else!

 

Too Important to Ignore

You’ve probably heard “the biggest investment most people make in their lives is buying a house.”

Families with a business, wealth, and a legacy to pass on are not “most people” though, and this is the biggest issue that they will ever face.

Inter-generation wealth transfer is not easy, and getting the whole family on board is the toughest part.

Find someone who gives you the CALMFIDENCE to get it done properly. Keep trying until you find them.

 

 

 

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What To Do with a To Do List

 

Hand with marker. Blank TO DO LIST list business concept, chart, diagram, presentation background

Most people are familiar with the concept of a “To Do” list, but there are so many different ways that they are used, and their relative importance in various people’s lives got me thinking. And of course when something gets me thinking, a blog post invariably soon follows.

Along the way, I am going to touch on the “will do” question, the “must do”, as well as the “could do”. As usual, there won’t be much “telling you what to do” from my end, because the older I get the more I am convinced that telling people what to do is one of the worst ways to get them to do what you want them to do.

The “will do” question doesn’t necessarily fit with this topic, but I could not help but include a quick discussion on it. It comes from the world of HR and hiring practices, and I have seen it a couple of times recently.

When you are looking to bring someone into your organisation, you will undoubtedly look at their qualifications to see what they “can do”, because you prefer not to hire someone who cannot do the job. But more and more, HR people are also being asked to look into what candidates actually “will do”.

I’m not sure if this is a “millennial” thing, but having people decide that some tasks are beneath them is becoming an issue that more and more companies are dealing with.

Moving along to more conventional “to do” list questions, I have found that it can be quite helpful to separate things out into a “must do list”, with a timeframe, and then everything else.

Some people rank their items A, B, and C, and start with the A’s until they are done, and then move on to the B’s. Some people plan things out for the week, others on a day-to-day basis. Whatever works for you is better than nothing, but coming up with a system that becomes routine has been a key for me.

I plan things out on Sunday as I look at the upcoming workweek, slotting in important tasks among whatever scheduled events I have booked.

If you are also trying to incorporate some physical workout goals (4 times a week has been good for me) this can be useful too, in the mode of “making an appointment with yourself”.

The items that are less urgent and don’t need to be done this week still need to be housed somewhere, because you need to keep longterm ideas, projects, and goals in focus. I use a whiteboard in my office, where I keep monthly and quarterly items in view at all times.

After looking at an important item for a while, I will often begin to feel some guilt about not having started it yet, and that will usually get me to break it down into more bite-sized pieces, the first of which will then go on to my following week’s “must do” list.

But my favourite aspect of this “_____ do list” question is the one I call the “could do”list.

To me, life is all about possibilities, and I find it liberating to have a number of big ideas laid out as things that I could do, both personally and for and with my family. I even like to think this way about client families that I am working with.

Whenever I am in a leadership position with a group like this, my preferred modus operandi is to share a variety of possibilities with members of the group, and then lead a discussion where the group selects what they think is best as far as next steps.

Of course there are some choices that I might logically prefer over others, but when harmony is important, whether it be in my own family or in a client family, this method works much better that the old style authoritarian way.

This is not exactly leading from behind, a concept that some people love and others despise, but more akin to leading from within.

Now, you don’t have to do this, but you could!

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